Privacy Policy

Effective Date: 08.07.2025

1. Introduction

We're committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website [https://www.koehlersearchconsult.com/] and when we provide our executive search and recruitment services.

2. Information We Collect

We may collect and process the following categories of personal data:

Contact information: Name, email address, phone number, company name, and job title.

Professional background: CV/resume details, employment history, education, skills, and qualifications.

Communications: Any information you provide when contacting us or using our services.

Website usage data: IP address, browser type, pages visited, time spent on the Site, and other technical data collected via cookies and analytics tools.

3. How We Use Your Information

We use your personal data to:

Provide and improve our executive search and recruitment services.

Match candidates with client opportunities.

Maintain business relationships with clients and candidates.

Communicate with you about relevant roles or services.

Comply with legal obligations.

Analyze website traffic and improve user experience.

4. GDPR Notice (For EU/EEA Users)

If you are located in the European Union (EU), European Economic Area (EEA), or the United Kingdom (UK), the following applies:

Lawful Bases for Processing

We process your personal data based on the following legal grounds under the GDPR:

Consent – when you voluntarily submit your information or CV.

Contractual necessity – when processing is needed to fulfill a contract or take steps at your request.

Legitimate interests – such as recruiting candidates or promoting our services, provided your rights are not overridden.

Legal obligation – to comply with applicable legal requirements.

Your Rights Under the GDPR

You have the right to:

Access the personal data we hold about you.

Rectify inaccurate or incomplete data.

Erase your personal data.

Restrict or object to the processing of your data.

Data portability – to receive your data in a structured, machine-readable format.

Withdraw consent at any time (without affecting past lawful processing).

Lodge a complaint with a supervisory authority in your EU/EEA country.

To exercise any of these rights, please contact us at arnekoehler@koehlersearchconsult.com.

5. Sharing Your Information

We may share your data with:

Clients seeking candidates for executive roles.

Trusted service providers (e.g., IT systems, cloud storage).

Legal or regulatory authorities when required by law.

We do not sell your personal data.

6. Data Retention

We retain your data only as long as necessary for the purposes stated, or as legally required. You may request deletion of your data at any time by contacting us.

7. International Data Transfers

Your data may be transferred to countries outside the EU/EEA that may not provide the same level of protection. In such cases, we implement safeguards such as Standard Contractual Clauses (SCCs) approved by the European Commission.

8. Data Security

We implement appropriate technical and organizational measures to secure your personal data and protect against unauthorized access, alteration, or disclosure.

9. Changes to This Policy

We may update this policy periodically. Changes will be posted on this page with the new effective date.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights under GDPR, please contact us:

Arne Koehler

Dietrich-Bonhoeffer-Weg 73

60389 Frankfurt

Germany

E-Mail: arnekoehler@koehlersearchconsult.com

Phone: +49(0)172-6939154